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Printing Envelopes

Printing Envelopes

We can tell you how to print your envelopes perfectly, but perhaps the most important lesson is to always test on a piece of plain paper cut to the envelope’s size first. Be sure to draw a flap on your test envelope so you know how to feed a real one into your printer. Once you’ve mastered your printer, test on one envelope first before printing a batch of them.


top-feed printer



bottom-feed printer

The second lesson is to get to know your printer a bit better. There are many different printers available today, and they have some very key differences that affect how you will print your envelopes. Once you get to know your printer and determine which settings to use, you’ll find that printing envelopes is a snap.

We recommend you do a few test prints to determine exactly which settings are correct for your printer, and then you’ll be ready to print perfect envelopes with ease.

First, determine if your printer is a top-feed where you place your paper in an upright position above the printer, like Epson, Canon or Lexmark printers, or a bottom-feed where your paper is laying in a tray below your printer, like an HP.

Top-feed printers
When you look at your top-feed printer, you’ll see that there are adjustable guides within the input tray. These hold smaller pieces of paper straight as they’re being fed into the printer. You’ll notice
that one of the guides can move to adjust to different paper and envelope sizes, whereas the other guide remains stationary. On most top-feed printers,the left guide is movable and the paper is aligned to the right guide, so they need the Paper Alignment setting in the Print window set to Right. When printing in landscape mode they need the Landscape Rotation set to Left.


movable guide


portrait
(flap facing away)

If the envelope width (measured holding envelope with the flap on top) is less than 8.5" wide, you can choose Portrait in the Print window and feed the envelope with the flap closed, placing the top edge of the envelope into the printer first. To print the address, have the flap facing away from you. For the return address, have the flap facing towards you.

If you have PrintingPress Platinum, you are able to print both the address and the return address on the back in one pass as long as the envelope is less than 8.5” wide. To do so, open the envelope flap and feed with the bottom of the envelope first, making sure that the front of the envelope is facing you. Choose Print Front and Back in One Pass in the Print window.


one-pass

landscape
(flap facing away)
If the envelope is wider than 8.5" as with a #10 envelope or an outer envelope for a wedding invitation, you need to print in landscape mode. First choose Landscape in the Print window. Then be sure to feed the envelope with the flap closed, placing the left edge of the envelope into the printer first so that the envelope’s flap is behind the envelope on the left side. Remember to set the Landscape Rotation setting in the Print window.

Bottom-feed printers
It’s more difficult to access the movable paper guides on your bottom-feed printer, but once you find them you’ll see that the movable guide is on the left and the paper is aligned to the right side of the printer. Even though this is the same as a top-feed printer, because the paper is coming from below, bottom-feed ink jets usually need Paper Alignment set to Right and Landscape Rotation set to Right.


movable guide


"top" is left


"top" is right

Because of the ‘bent’ paper path, envelopes (especially smaller ones) tend to feed better and have fewer smudges when printed in landscape mode. Generally, bottom-feed printers are fed with the side you want to print on face down. Please note that most laser printers require the paper to be fed face up.

Feeding envelopes in the landscape mode varies from printer to printer. Some bottom-feed printers require the envelope flap to be on the left and some require it to be on the right. Test your printer to see which side is the “top” in landscape mode.

To print addresses, feed the envelopes with the flap facing you and on the side you determined as the “top” , Remember to set the Landscape Rotation setting in the Print window. To print the return address, feed the envelopes with the flap facing down.

If you have PrintingPress Platinum, you are able to print both the address and the return address on the back in one pass as long as the envelope is less than 8.5” wide. The envelopes should be printed in portrait mode with the bottom of the envelope fed first, the flap open and face down. Choose Portrait and Print Front and Back in One Pass in the Print window.


one-pass

by mountaincow.com