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1. Open a new Outlook message as plain text (the form of Microsoft Word does not work for this function). Type your reply message and click Save As on the File menu.
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2. Select the Outlook Template in the Save As Type list. Name the template and save it.
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3. On the Tools, select Rules and Alerts (in other versions, you can select Rules Wizard directly - in this case, skip step 4).
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4. Click the New Rule.
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5. Select "Start from blank rule" and "Check messages when they arrive". And click Next.
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6. In the list, select the option you want to apply (for example, "sent only to me"). Then, click Next.
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7. In the next list, select reply using a specific template. Then click underlined "a specific template" in Step 2 box. Then click Next.
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8. Select "User Template in File System" in Look in section. Select the template you created through step 1 to 2. Then click Open.
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9. Select any exceptions you need (for example, "except if it is an Out of office message"). Then, click Next.
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10. Name the rule and click Finish.
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>>> Note
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* Depending on versions of Outlook, the process and result could be different.
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